1
Capture
Invoices arrive by email, scan or upload, with OCR on every page.
BCMFlow / Accounts Payable Automation
Accounts payable automation and invoice processing,
without the chasing.
BCMFlow reads every supplier invoice, matches it to the purchase order and goods received note, checks the VAT invoice details, routes approvals to the right person and reconciles supplier statements to the cent, with every decision on record.
- Received
- Coded
- PO matched
- Approved
- Paid
Free 30 minute discovery · Response within 24 hours · No sales pressure
FormsApprovalsNotificationsLive reports
From inbox to reconciled, in six steps
2
Read
AI reads any supplier's layout, with no templates to build, and splits a scanned batch into separate invoices.
3
Match
Three way matching against the order and the goods received note, within tolerances you set.
4
Stop the exceptions
Price variances, short deliveries, missing goods receipts and duplicates are stopped with the reason shown.
5
Approve and pay
Approvals route by amount, small fully matched invoices are approved automatically, and approved invoices are batched for payment, ready for your accounting system.
6
Reconcile
Supplier statements are reconciled line by line, from both sides, with every rand of difference explained.
Supplier statement reconciliation, to the cent
Month end reconciliation runs itself. BCMFlow reads the supplier's statement, checks every line against your ledger and gives each one of six results: Matched, Amount Variance, Not Received, In Workflow, Disputed or Payment. It finds invoices you hold that the supplier left off, explains every rand of difference, sends the supplier a query letter with a secure portal link to upload missing invoices or credit notes, and records the sign off on a reconciliation certificate.
See the video, brochure and demoThe problem today
Where the work
gets stuck.
Invoices arrive everywhere
Email, WhatsApp and paper. Finance spends hours just finding what came in.
Approvals stall
Invoices wait in inboxes, suppliers chase, and early settlement discounts are lost.
Matching is manual
Invoices, purchase orders and delivery notes are compared by hand.
VAT details slip through
Missing VAT numbers or incorrect tax invoice details surface at month end or during a tax review.
What BCMFlow
builds for you.
Forms
Invoice capture, coding and new supplier onboarding forms.
Approvals
Value and cost-centre based routing to managers, partners or directors.
Notifications
Approvers reminded, suppliers updated, finance alerted to exceptions.
Dashboards
What is waiting, with whom, for how long, and what is due for payment.
Integrations
Approved invoices posted to your accounting or ERP system.
Your process,
connected end to end.
- Received
- Coded
- PO matched
- Approved
- Paid
BCMFlow
AN
Supplier invoice approval
Sample workspace- Captured
- Matched
- Approved
- Paid
Northline Supplies · INV-0248
R12 450
Purchase orderPO-00892
Approval route
Invoice captured
Accounts payable · 09:14
Budget checked
Department manager · 09:32
3
Final approval
Finance lead · Awaiting review
Sample data for illustration.
Connected across teams.
BCMFlow
Accounts payable
Approvers
Procurement
Suppliers
Partners
Finance lead
One system linking every team, every step and every record.
Real operations.
Real outcomes.
Trusted by organisations across industries
Takalani Children's Home
100%
Donation traceability
Every rand is now traceable from receipt to child-level care, with compliance reporting produced from live operational data.
XFuels
Weeks
Not months, to production
From concept to production in weeks, not months. Leadership now makes decisions from live data, from any location.
Enterprise ready
Built for the way you operate.
Since 2021
in operation
90+ years
combined experience
33+
projects delivered
How we build
your platform.
Live in weeks, not months. Your timeline is agreed in writing after a free discovery session.
- 01
Discovery and Mapping
We audit your current workflows, interview key stakeholders, and map every process that touches your operations — identifying bottlenecks, redundancies, and compliance gaps.
- 02
Platform Design
We design your custom operational platform around how your teams actually work — not how a generic tool assumes they should. Every workflow, dashboard, and automation is purpose-built.
- 03
Build and Integrate
We engineer your platform in iterative sprints, integrating with your existing systems and testing with real users at every stage. You see progress weekly, not after months of silence.
- 04
Deploy and Optimise
We deploy to production, train your team, and stay engaged. Post-launch, we monitor performance, gather feedback, and continuously optimise — because operational excellence is ongoing.
Questions buyers
ask us.
Yes. We build checks for the details your finance team expects on an invoice, such as the supplier VAT number, so incomplete invoices are flagged before they reach an approver.
Yes. Invoices are matched to the purchase order and, where you need it, the goods received note, with mismatches routed for review.
Yes. Disbursements, client recoveries and partner approvals can each follow their own route, with a full record of who approved what.
We integrate with the accounting or ERP system you already use. We confirm the exact connection during the free discovery session.
Access is role based and every action is logged in a POPIA aware audit trail, so the process is audit ready.
Yes. It reads the supplier's statement, checks every line against your ledger from both sides, explains every difference and sends the supplier a query letter with a secure portal link for missing documents.
No. AI reads any supplier's invoice layout, and a scanned batch of several invoices is split and sorted automatically.
Yes. Small invoices that match fully can be approved automatically. Approval limits and tolerances live in a table your finance team can change without a developer.
Live in weeks, not months. Your timeline is agreed in writing after a free discovery session, and we work in two week sprints with a working demo at every checkpoint.
See BCMFlow mapped
to your process.
Start with a conversation about how your team works.
Call 012 023 0405·WhatsApp +27 72 637 8678